Kavli ITS will provide partial or full financial support to our visiting scholars and invited guests, in accordance with the UCAS and government regulations. The percentage and reimbursement details should refer to and be stated clearly on your invitation letter issued by Kavli ITS.

For Overseas & Taiwan Visitors

Note:It is highly recommended for you to possess a Chinese bank account, which will make it much easier and faster to get your reimbursements if you are a frequent visitor to China. To get a Chinese bank account please consult any bank branches in China or contact us for details. We will help our distinguished visitors and senior fellows to get their own Chinese bank accounts.

If you do not have a Chinese bank account, we will process the reimbursements via overseas bank remits. It should take about 30 days or more, depends on the volume of the reimbursements and also on bank foreign exchange situation, to fully complete the transaction. All the exchange rate will be calculated based on the rate by Bank of China and the date of your purchase. Please fill in the bank info form and send it back to (yanpeiming@ucas.ac.cn)for the transactions.

International Air tickets reimbursements:

You should provide the following documents if you need us to cover your international airfare:

1. A PDF version of the Itinerary or the e-invoice of your flights
2. The original boarding pass of your arriving flight (XXX to Beijing), or the electronic boarding pass in PDF version
3. A copy of your passport (identity page)
4. A completed bank info form
   

Domestic air tickets:

If you need to travel inside China by air and have it covered by us, please inform us to buy the tickets for you. Please note that we CANNOT cover any domestic flights bought by individuals, according to the government regulations.

A copy of your passport (identity page) and completed bank info form is also needed.

Domestic train tickets:

If you are travelling inside China by train please MUST print out the train tickets and give (or send) the original tickets to our admin office.

A copy of your passport (identity page) and completed bank info form is also needed.

Hotels:

If we agreed to help to make reservations and cover your hotel expense, you may check in directly with your hotel confirm letter. Hotels may ask for a deposit as we only pay for basic room fees and any other extra expenses occurred during your stay will be taken from your own deposit.

Please check Accommodation & Transportation for more information.

Other reimbursements:

Please contact us if you need to proceed other kinds of reimbursements.

For Domestic (Mainland China, Hong Kong & Macao) but non-Beijing Visitors:

If you don’t have bank accounts in any mainland-Chinese banks please provide the completed bank info form and we will process the reimbursements over bank remits. It may take longer than for those Chinese bank account holders, which may take about 30 days or more, depends on the bank foreign exchange situation, to fully complete the transaction. All the exchange rate will be calculated based on the rate by Bank of China on the date of your purchase.

International Air tickets reimbursements:

You should provide the following documents if you need us to cover your international airfare:

1. A PDF version of the Itinerary or the e-invoice of your flights
2. The original boarding pass of your arriving flight (XXX to Beijing), or the electronic boarding pass in PDF version
3. A copy of your passport (identity page) or your Chinese citizenship ID card
4. A completed bank info form, or your Chinese bank account info (including the account number, bank name and the branch name, the ID number to which the bank account is attached, and a copy of the ID document)

Domestic air tickets, train tickets and hotels please refer to the previous explanations same as for overseas vistors.

For any further questions please contact us.